Adding a New File With Kaizena Shortcut

Team Kaizena -

Before you add files to, you'll need to set up Groups.  Groups are how students are organized on Kaizena: teachers usually make a Group for each class. To add students to a Group, you give them the Group code, which they use to join the Groups from their account.  You can also add students to a group using their email address.

Click here for more information about Groups.

When a student joins your Group, a private Conversation is automatically created between you and the student.  A Conversation is an ongoing record of student work: all files and comments added to the Conversation are saved automatically, and are visible to you and your student. 

Click here for more information about Conversations.


If you're new to Kaizena, you may want to have a look at our Getting Started guides.  There is also a video tutorial.


Adding a New File

The first time you open Kaizena Shortcut, you'll see this message: 

Click "Add this file to a conversation" to get started!


Select Group

You'll need to choose where on to add the file.

First, choose the Group.  Click on the Group name to select it.

If you haven't set up groups yet, you'll see this message: 

If you click "Create a New Group," you'll be taken to your Groups page here, where you can create new groups.  

Click here to see how to create groups.

If you've already set up Groups, you're ready for the next step!


Choose a Conversation

In this step, you can choose to add the file to an existing Conversation or a new Conversation.  If your students have already joined your Groups, you'll probably want to add the file to an existing Conversation.  If you haven't added students, you can create a new Conversation.

After you've selected the Group, you'll see a list of the Conversations in that Group.  Click a Conversation to select it.


Your file will be added to the Conversation you selected, and you'll be taken to the Conversation:


Now you're ready to start giving feedback on this file!  Your student will receive a notification when you add feedback to the Conversation.

Not sure how to leave feedback?  Have a look at these guides.


Adding Students to Kaizena

If your students haven't joined Kaizena yet, you won't have any conversations set up.  Private conversations are automatically set up between you and a student when they join one of your groups.  You can have students join your groups with the group code, or you can add them to a group yourself using their emails: have a look at this guide to adding students to Kaizena.

Note: if the Google Doc is shared with multiple people, the Conversation you create using this method will have multiple people in it.  You can modify the Conversation participants afterwards on click here to see how.  It is also possible to start new Conversations (with one or multiple people) on click here to see how.

Make sense so far?  Next, see how to view feedback using Kaizena Shortcut.